A data management plan (DMP) describes the handling of data that is generated or used during a project. Many funding agencies require applicants to submit a DMP. For example, a DMP has been an integral part of all SNF research proposals since October 2017. At the time of application, the DMP should be as accurate and detailed as possible, but it is a living document that can and must be continuously updated during a project. The final version will be published when the project is completed. An SNF-DMP consists of four chapters:
1. Generation of Data and Documentation
The first part describes which data is generated or further used and which methods are used. If possible, the approximate data volume should already be specified here. In addition, the necessary metadata descriptions and the documentation of the data (e.g. the naming of the files) are provided.
2. Ethical, Copyright and Personal Rights Aspects
If data is subject to personal rights, copyright or other contracts, it should be explained whether the data must be modified (e.g. anonymised) in order to enable publication. Ensuring the security of sensitive and indivisible data is also an issue.
3. Data Storage and Preservation
This includes the naming of repositories or servers as well as the frequency of back-ups and the persons or institutions responsible for data backup.
4. Sharing and Reusing Data
In order to enable the further use of data, it describes how and where data will be shared, who will have access to this data and how sensitive data will be protected. The selected repository should comply with FAIR principles.