ORCID and ZORA

1. Why and how does ZORA use ORCID?

ORCID is an independent non-profit organization that provides a persistent identifier – an ORCID iD – that distinguishes you from other researchers and a mechanism for linking your research outputs and activities to your iD. ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services.

ZORA (University of Zurich) is collecting your ORCID iD so that your publications are safely assigned to your authorship. By authorising ZORA to use your ORCID iD, you can do the following:

  • Tag your publications with your ORCID iD so that they are clearly assigned to you. You can also delegate another person for this activity (see question 14)
  • Using the ORCID iD via the ZORA component in the UZH WCMS to create a publication list that you can integrate into your website. The ORCID iD guarantees that your list is unique and complete
  • Export your publications deposited in ZORA to your ORCID record (see question 13)
  • Import publications from your ORCID record into ZORA (for this you must have submitter rights; you can delegate this activity to a submitter) (see question 15)

To acknowledge that you have used your iD and that it has been authenticated, we display the ORCID iD icon ORCID iD Symbol alongside your name in ZORA.

2. I do not yet have an ORCID iD, what do I have to do?

  • Call the ORCID page in ZORA (link). You must log into ZORA with your Shortname/WebPass password.
  • Then click on the button "Create and link your ORCID iD". You will be redirected to the ORCID registration form.
  • ZORA has already filled in your first name, last name and e-mail address in the registration form.
  • Complete the registration form with the remaining necessary information (password, visibility settings - we recommend "Everyone", confirmation of Terms of Use, Recaptcha) and click on the Register button.
  • ORCID will ask you if you want to authorize ZORA to use your iD and access your ORCID record. Click on "Authorize".
  • You will be returned to the ORCID page in ZORA and your ORCID iD and the authorized rights are deposited in your ZORA account.
  • In your mailbox you have received an email from ORCID with a confirmation link - click on "Verify your email address". You will be directed to your ORCID account and the confirmation of your registration will be displayed.
  • Furthermore, ZORA has added the affiliation "Universitat Zurich" to your ORCID record in the "Employment" section.
  • As a next step, you can either tag your publications in ZORA with the ORCID iD (see question 14) or delegate this task to another person (question 17).

3. I already own an ORCID iD, how do I deposit it in ZORA?

  • Call the ORCID menu in ZORA (link). You must log into ZORA with your Shortname/WebPass password.
  • Then click on the button "Create and link your ORCID iD". You will be redirected to the ORCID website.
  • On top of the page, at "Already have an ORCID iD? Sign In" click on Sign In and then log into your ORCID account.
  • ORCID will ask you if you want to authorize ZORA to use your iD and access your ORCID record. Click on "Authorize".
  • You will be returned to the ORCID page in ZORA and your ORCID iD and the authorized rights are registered in your ZORA account.
  • Furthermore, ZORA has added the affiliation "Universitat Zurich" to your ORCID record in the "Employment" section.
  • As a next step, you can either tag your publications in ZORA with the ORCID iD (see question 14) or delegate this task to another person (question 17).

4. Who can deposit my ORCID iD in ZORA?

Only you personally are responsible for depositing your ORCID iD. 

You must be a member of the UZH and have a valid UZH Shortname and a valid WebPass password in order to log into ZORA.

5. Can my secretary or library staff register the ORCID iD for me?

No. An ORCID iD is a personal iD and only you are responsible for its registration and use.
When registering, you must provide an email address; the registration process will send you an email with a confirmation link that you must click.

6. I have several ORCID iDs, which of them shall I use for ZORA?

An ORCID iD should be a unique identifier for a person. We therefore recommend that you merge your ORCID accounts and only use one ORCID iD.

ORCID users can merge accounts themselves if they remember all login data. If this is not the case, please contact the ORCID Support Team.

Log in to the ORCID account you want to keep and select "Remove duplicate" under Account settings. Enter the ORCID iD of the duplicate account or the email address you used to create the account. Then click on "Remove record". The account will not be deleted, but kept as an obsolete account referring to your active account (example for an obsolete account: https://orcid.org/0000-0001-6151-2200).

 

7. I am not member of the UZH, but of the USZ or an university hospital or clinic. Can I deposit my ORCID iD in ZORA?

Members of the University Hospitals (UniversityHospital Zurich, University Children's Hospital Zurich, Balgrist University Hospital, University Hospital of Psychiatry Zurich, Center for Dental Medicine) do not automatically have the necessary login data for ZORA. These must be requested from the person responsible for IT: List of IT responsibles

8. I am neither member of the UZH, nor of the USZ or an university hospital. Can I deposit my ORCID iD in ZORA?

No.

You must be a member of the UZH and have a valid UZH Shortname and a valid WebPass password in order to log into ZORA.

9. What data does ZORA transmit to ORCID when I store my ORCID iD in ZORA?

ZORA transmits your affiliation to the University of Zurich in the employment record when depositing the ORCID iD. If you do not want this to be displayed in your ORCID record, you can hide it using the button  ORCID_me .

10. Is there a checklist of the necessary tasks in ZORA?

Yes, please see here.

11. How can I create a publication list on my UZH website using my ORCID iD?

Using the ZORA component of the UZH WCMS, you can easily integrate your publication list. In the ORCID field, enter your ORCID iD.

For this to work and the list to be complete and unique, you should tag your publications in ZORA with your ORCID iD (see question 14).

12. Where is my ORCID iD displayed in ZORA?

Your ORCID iD is displayed in the following ZORA pages:

  • on a details page of a publication that was authored by you and was tagged with your ORCID iD
  • In the Authors Browse View,  if you have deposited your ORCID iD in ZORA

Furthermore, your ORCID iD will output in the following export formats for publications:

Export format for works in your ORCID record (only authenticated iDs and iDs from CrossRef and PubMed Import)

  • AKABER (UZH Academic Report)
  • DataCite XML
  • JSON
  • MODS
  • EPrints XML
  • Multiline CSV
  • Simple Metadata

13. How can I export my publications from ZORA to my ORCID record?

The prerequisite for this is that your publications are already marked with your iD (see next question) and you have deposited your iD in ZORA.

Select the tab "My Publications / Export" in the ORCID page of ZORA and click on the button "Search".

Then tick all publications you want to export. After that, click on the "Export selected entries" button.

Publications that already exist in your ORCID record are marked (Update) on the right margin. Your metadata is tracked as you tick and export.

If all listed publications are your own, you can export them to your ORCID record at once by clicking on "Export all items".

14. How can I tag my publications with my ORCID iD?

Select the tab "Tag publications" in the ORCID page of ZORA. Then select your iD from the selection menu and click on the "Tag" button.

ZORA's tagging algorithm does the following:

  • Works that are in ZORA and can also be identified in your ORCID Record are tagged automatically. They are listed under "Matched Publications".
  • Under "Possible Matches", works are listed that might be yours. Tickmark those that have been authored by you and click the "Add ORCID" button"

You can delegate the tagging task to another person, for example your secretary or to library staff (see question 17).

15. How can I import the works of my ORCID record into ZORA?

For quality reasons, only submitters trained by HBZ are allowed to deposit publications in ZORA.

In order for a submitter to import the publications on your behalf from your ORCID record into ZORA, you must grant him or her the right to use your ORCID iD. Log in to ZORA (Login). Click on your name or on "Profile" in the ZORA menu to go to your ZORA account page. In the "Profile" section, click on the "Edit" button. Then enter the shortname of the delegated person in the "Delegated user" field and click on the "Save and Return" button.

If you own the submitter role, select the option "ORCID Import" on the page "Manage Deposits" and click the "Import" button. Then select either your own iD or the iD of a user who had delegated you. 

16. Can another person import the works of my ORCID record into ZORA?

Yes, you can delegate this task to another person, for example in your office or in a library. This person must have the role of a submitter.

Log in to ZORA (Login). Click on your name or on "Profile" in the ZORA menu to go to your ZORA account page. In the "Profile" section, click on the "Edit" button. Then enter the shortname of the delegated person in the "Delegated user" field and click on the "Save and Return" button.
 

17. I don't have time to worry about tagging my publications with my iD. Can another person do this on my behalf?

Yes, you can delegate this task to another person, for example in your office or in a library.

Log in to ZORA (Login). Click on your name or on "Profile" in the ZORA menu to go to your ZORA account page. In the "Profile" section, click on the "Edit" button. Then enter the shortname of the delegated person in the "Delegated user" field and click on the "Save and Return" button.

The delegated person can then select your ORCID iD in his/her ZORA account in the ORCID page under the tab "Tag publications" and carry out the tagging.

18. Can someone else export my ZORA publications to my ORCID record?

No. You and only you are responsible for and control what publications and information is accessible on your ORCID record.

19. Does ZORA automatically update my ORCID record with my new publications?

No. The current membership of UZH with ORCID (Basic Member) does not allow us to automatically update your publications.

We recommend that you periodically export your new publications from ZORA to your ORCID record, for example after the publication of the annual academic report.

20. Where will my ORCID iD be used at the UZH?

Since academic reporting is connected to ZORA, we pass on your ORCID iD to AKABER. This makes it easier to assign your publications to you.

21. For publications in ZORA my ORCID iD is listed, although I did not deposit my ORCID iD in ZORA. Why is that so?

These works were either imported from CrossRef or PubMed into ZORA, or were manually entered by the submitter during entry of author names via lookup function from other publications.

ZORA display the source of the ORCID iD under the author information on the detail page of the publication.

If you want to make sure that only authenticated ORCID iDs are used, please deposit your ORCID iD in ZORA.

22. Do I need an ORCID iD myself to tag my professor's publications with ORCID iDs or to import them from his or her ORCID record?

No, you do not have to register with ORCID. It is important that the user for whom you enter the publications defines you as a delegated user in ZORA (see question 16 or 17).

To import, select the option "ORCID Import" in "Manage Deposits" and click on the "Import" button. Then choose your own iD or the ID of a user who had delegated you.

For tagging publications, choose tab "Tag publications" in the ORCID page of ZORA. Then select the iD of your professor from the selection menu and click on the "Tag" button.

ZORA's tagging algorithm does the following:

  • Works that are in ZORA and can also be identified in the professor's ORCID Record are tagged automatically. They are listed under "Matched Publications".
  • Under "Possible Matches", works are listed that might be authored by your professor. Tickmark those that have been authored by him or her and click the "Add ORCID" button".

23. What happens to my ZORA data when I leave UZH?

When you leave UZH, you will lose access to different systems because your shortname/WebPass password will be deleted. So also to ZORA. An algorithm in ZORA detects this and automatically sets your ZORA account to retired. All authorizations that you permitted to ZORA via the deposit of your ORCID iD are reset, so that no one can import publications from your ORCID record or tag publications. Your ORCID iD remains deposited and can still be used by the submitters for the manual author lookup, when they are entering a work by another UZH author who is your coauthor.

If you wish your ZORA account including the ORCID iD to be completely deleted, please contact the Open Access Team of HBZ, oai@hbz.uzh.ch

24. Whom can I contact for questions about ORCID and ZORA?

Please contact the Open Access Team at HBZ, oai@hbz.uzh.ch